Retail Software


Increase Sales – Improve Customer Service levels

MiniPOS is a comprehensive and powerful retail EPOS package, with 15 years of development behind it. It offers the key functionality required to deliver an increase sales and improvements in stock turnover.

Intuitive Design

With its clever design, the system uses only a handful of key principles across all processes (generating orders, stock taking, stock adjustments, creating a promotion or printing labels).  This allows users to master all aspects of the system after a short period of time.


Comprehensive functionality

MiniPOS supports a variety of different product types: barcoded (both unit and outer case barcodes of all formats), weighed (with scale integration), variable weight products (cheese/deli counter products), Kits (a collection of individual products in a hamper for example), Tickets (for visitor attractions) and Voucher (for Gift Vouchers).


Against each product it’s a simple process to check:

  • Current and average cost price/margin/mark-up
  • Current stock level/current stock value
  • Quantity on order/next delivery date
  • Last Stock Take date/quantity counted

The Product enquiry enables the user to check all available system information on one screen, pricing, stock last price change, stock levels (own & other branches), Purchasing history, Sales history and full stock movement audit.

Label Printing. The label printing module can produce both product and shelf edge labels, while the label designer allows the user to customise the label layout to include the information required (including allergens or sell by dates).  Labels can be printed on demand, or automatically based on deliveries or orders.

The Promotion Manager offers a variety of promotion types, from straight Price Offers, to Multi-Buy offers, Quantity Discounts and Total Discount.  All promotions can be customised to automatically apply on date and time ranges and manually activated/deactivated.

Stock Takes can be processed manually (logging counted levels onto the system with reports available detailing stock variances and stock values) or using one of our mobile data capture scanners.

The Data Capture units can also be used for quickly and easily processing stock adjustments, deliveries and the generation of Purchase Orders.

The purchasing module allows the user to make effective purchasing decisions quickly and easily.  On a single screen a PO can be quickly built, while still being able to tap into historical sales and order history, current stock position and recommended order level.


Manual Purchase Orders can be created, using all the available system information to make efficient ordering decisions (historical stock movements, planned promotions, outstanding orders, stock below recommended level and weekly cover).

Recommended Purchase Orders can also be produced, with the system suggesting order quantities based on current, maximum and re-order levels.  Alternatively recommended orders can be produced based on sales (i.e. replenish all items sold this week from supplier X).

Deliveries and Returns are also quickly processed, with a minimum number of button presses. If required product and shelf edge labels can be automatically generated and part deliveries/back orders can be managed on an individual supplier basis (depending on whether a supplier supports back orders or not).

Where product prices fluctuate, the system offers the facility to reconcile cost prices after a delivery has been processed (where the invoice may arrive at a later date than the stock).

The Customer database module offers a range of facilities to help improve service levels and drive up sales, from customer loyalty schemes, to credit accounts, customer specific pricing structures and customer specific promotions.


MiniPOS has its own built in Loyalty System which is easy to set up, and simple to manage.  Offer your customers a base level of reward (spend X & get Y loyalty points worth Z), then use the Loyalty Multipliers to offer greater (or less) rewards on specific products, or for different customers or customer categories.

Customer Accounts can be offered, with individual credit limits, vat types and invoice designs linked to each customer or customer group.

Our Discount Band facility allows bespoke pricing structures to be created and linked to individual customers (applying set prices or discounts automatically to purchases made).

The Sales Order module allows tele-sales/mail order sales to be processed at the back office.  Orders placed online are also imported here, with picking lists, delivery notes, invoices and address labels automatically generated.

The MiniPOS Reports Module has been designed to ensure that retailers get the information they require to meet their business needs.  Statistics can easily be produced to ensure the optimum levels of stock are carried, to prevent over ordering and to allow quick reactions to changes in demand.


A wide range of filters can be applied to the reports, including:  date and time range, department, sub department, supplier, operator, transaction value and terminal.

Every report can be previewed on screen, printed, exported and emailed.

The reports designer allows existing reports to be customised and additional reports to be added as required. The standard report suite includes:

Sales Reports. Sales by department, sales by sub department, brand, category, product, price point, sales including stock level, receipt details, payment types, returns, best sellers, worst sellers, vat, comparative (same period previous year), sales across months, sales per hour, average spend and average item value.

Stock Reports. Include item stock value, department stock value, item sell through, stock variance, shrinkage, last price change, low margin, stock movements audit and suggested ordering.

Customer Reports.  Customer sales, sales across months, highest/lowest spending, spend by category, invoice, statements, outstanding deposits, loyalty points,

Strategic Reports.  Reports can easily be previewed, printed, emailed or exported to a range of other applications.  They can also be automatically generated and emailed based on a schedule (every Monday morning email the previous weeks product sales) or on event (every time a stock adjustment is processed email a copy to a manager).

The MiniPOS Till offers a simple and intuitive user interface allowing staff to operate the system with a minimum amount of training. The built in screen designer, makes it possible to customise the till screen to individual requirements, with every POS function only a button press away.


The MiniPOS Back Office can be expanded to incorporate additional branches.  Facilities such as branch specific pricing, or branch specific promotions are also available, while the system will also make recommendations regarding stock transfers between branches (where items sell better in one location than another).


MiniPOS has been designed to make it easy to integrate with and communicate with external applications.  There is a built in interface to the Sage accounting software, while the collaboration module allows the creation of bespoke interfaces to import and export data to other programmes.

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